A complaint letter on land dispute or property encroachment serves as an official document to support owner’s claim when submitting a formal report to the Police. During a survey, a licensed surveyor will physically locate the boundary of your property based on the legal description contained in owner’s deed. There may be a situation where a boundary fence, hedges, trees, wall that sits or encroach on a property line. Whatever type of problem you are dealing with, it is crucial to resolve the issue quickly and as amicably as possible to avoid persistent bad feeling between neighbours. The complaint letters are essential to give further details and evidence about the situation to enable the Police to take necessary actions.
Find samples, template and example of complaint letter that you can use as a formal property encroachment or land dispute report to the Police on illegal occupation of property by trespassers which may lead to adverse possession claim without immediate action.
[Your address]
Dear Sir/Madam,
Ref: [address of seller’s property]
I am writing about my dispute with [property agent name and address], who I understand is a member of your scheme.
My dispute concerns [details of your complaint].
I enclose copies of all relevant correspondence, including the particulars that the [estate/letting/managing – delete as appropriate] agent drew up on my behalf.
I have been unable to settle the matter with [property agent], and am therefore referring the matter to you in the hope that you will be able to resolve the dispute.
I look forward to hearing from you within the next 14 days.
Yours sincerely
Date: ______________
To
The Officer-in-charge / The Superintendent
______________ Police Station
[Address]
Sub.: Complaint Regarding Land Encroachment.
Respected Sir/Madam,
I beg to state that I am Mr./Ms. _________, aged ___ years, a resident of [Full home address]. I had bought a piece of uncultivated land bearing plot no. ______________ and measuring an area of _____ square feet in the [enter location and district] district. Since I was not using it, it was left unattended. The area was covered by a boundary wall/ wire fencing.
Recently, while visiting the said property, I was shocked to notice that the people living in the plot adjacent to my plot are illegally using my plot area for their domestic purposes without my written consent. The names of the people using my plot illegally are Mr. ______________ and Mrs. ______________, who are residing at [enter their home address].
On [enter date], I visited their house and requested them to stop using my land for their private purposes. However, they refused to cooperate and leave my property peacefully. They were also verbally very abusive during the discussion. I had also warned them that I would sue them for trespassing my property if they did not leave the property immediately. They continue to use my property without my consent.
Therefore, I would like to kindly request that you register this complaint as an FIR against Mr. ______________ and Mrs. ______________ for land encroachment and trespassing. I further request you to kindly vacate them from my property at the earliest. I shall be grateful for your kind cooperation in this matter.
Thanking you,
Yours sincerely,
[Signature]
[Name of the Complainant]
[Enter Your Phone Number]
[Your name and address]
[Enter neighbour’s name]
[Enter neighbour’s address/”Delivered by hand”]
Date: ______________
Dear [name/if unknown, address as “dear neighbour”]
Re: Encroachment of [hedge/fence/other encroachment] on my land
I am writing regarding the [hedge/fence/other encroachment] which as you will see from the attached survey/plat map is actually on my land.
This letter is formal notice that I require you to remove the encroaching [hedge/fence/other encroachment] from my land within the next 30 days.
[The below paragraph is optional]
If you do not wish to remove your [hedge/fence/other encroachment] there is the possibility of my selling or “lending” you this strip of land on the understanding that you acknowledge my ownership of the land. Perhaps we could meet to discuss these options [next week/add relevant date].
Please be advised that if we cannot resolve this issue swiftly and amicably, I will be forced to take the matter to court, seeking an ejectment order to force the removal of the [hedge/fence/other encroachment] from my land.
Yours sincerely,
[Your signature]
[Your name]
Dear [neighbour’s name]
I’m just getting in touch regarding the [fence/hedge/other encroachment] on this side of your property. According to my records, the [fence/hedge/other encroachment] is actually on my property. I’ve attached a copy of my survey/plat map to illustrate this. I understand you wouldn’t have done this on purpose, so I’m writing to you to see if we can clear this matter up.
Please would you move your [fence/hedge/other encroachment], [number] meters/centimeters, so that it is no longer on my property
I’d appreciate it if you could respond to me regarding this as soon as possible so that we can resolve the matter.
[Your name]
[House number]